OCTOBER NEWSLETTER 2020
PINE TRAILS CIA
BOARD MEMBERS: Amy Benedict Sandra Denson J.J. Fuentes Myrtis Lester Helen Lewis Eva Palkin
Norma Martinez Francis Pradier CarolineWright
Office Staff: Tayna Sims, Manager
Idis Morales, Assistant
REMINDER - Monthly Open Board meetings are currently not being held at the Community Center to comply with mandated COVID-19 guidelines and safety measures. The Board is meeting monthly in Executive Session via teleconference calls in order to conduct ongoing business as necessary. Minutes of those sessions will be read at the next regular Open Meeting.
Though the State currently allows restricted gatherings with guidelines, the Association is not in a position to meet all of the safety measures in respect to crowd control, constant cleaning and sanitizing of common areas. The Pine Trails Office, Community Center and Playground is closed to the public until further notice. The office is manned to communicate via phone, email or fax. Forms, payments, requests, etc. may be placed in the door drop box.
The office will be closed November 26 & 27, for the Thanksgiving Holiday.
Alleyway speed limit 5 mph …We love our children!!!!
OCTOBER 2020 ANNUAL MEMBER MEETING AND BOARD ELECTIONS - On the recommendation of the Association’s attorney, the Board of Directors unanimously voted to “indefinitely postpone” the 2020 October Annual Member Meeting and Board Elections until such time as we can do so in compliance with the CDC guidelines, Governor Abbott and County Judge Hidalgo. It is imperative that the Association conform to all such guidelines for the safety and security of the Board members and members of the Association. It is also imperative to protect the liability of the Association to be in compliance with best practices and governmental mandates. Information regarding the postponement was mailed to all property owners of record in a letter dated August 21, 2020.
ANNUAL MAINTENANCE FEE - Maintenance fee assessment for 2021 is $ 250; no change. Invoices are scheduled to be mailed during the middle of November, 2020. Please call the office to update any change in your billing address.
ALLEY REPAIRS - Selection for repair is prioritized based on the most terrible condition, use, accessibility, safety, need for County or Aqua involvement and availability of funds.
Completed repairs to date costing $77,708; additional five (5) locations @$ 40,135 since June report.
DEED RESTRICTION VIOLALTIONS (DRV) - Homeowners must mow, weed eat, edge (fencing, sidewalks, curbs, driveways), and trim trees/shrubs. This also includes the area behind fences in the alleyways. Also, garbage cans should not be visible from the street (no garbage cans in front yard)
GENERAL ELECTION 2020
AUGUST, YARD OF THE MONTH WINNERS
JULY FOOD DISTRIBUTION - PTCIA partnered with Constable Sherman Eagleton, Harris County Precinct 3, to help distribute food provided by the Houston Food Bank to over 270 families in the surrounding area. Thanks and appreciation are extended to the Deputies, Board Members, Block Captains and the young Elders from The Church of Jesus Christ of Latter Day Saints for their service on that warm day.
BOARD MEMBERS: Amy Benedict Sandra Denson J.J. Fuentes Myrtis Lester Helen Lewis Eva Palkin
Norma Martinez Francis Pradier CarolineWright
Office Staff: Tayna Sims, Manager
Idis Morales, Assistant
REMINDER - Monthly Open Board meetings are currently not being held at the Community Center to comply with mandated COVID-19 guidelines and safety measures. The Board is meeting monthly in Executive Session via teleconference calls in order to conduct ongoing business as necessary. Minutes of those sessions will be read at the next regular Open Meeting.
Though the State currently allows restricted gatherings with guidelines, the Association is not in a position to meet all of the safety measures in respect to crowd control, constant cleaning and sanitizing of common areas. The Pine Trails Office, Community Center and Playground is closed to the public until further notice. The office is manned to communicate via phone, email or fax. Forms, payments, requests, etc. may be placed in the door drop box.
The office will be closed November 26 & 27, for the Thanksgiving Holiday.
Alleyway speed limit 5 mph …We love our children!!!!
OCTOBER 2020 ANNUAL MEMBER MEETING AND BOARD ELECTIONS - On the recommendation of the Association’s attorney, the Board of Directors unanimously voted to “indefinitely postpone” the 2020 October Annual Member Meeting and Board Elections until such time as we can do so in compliance with the CDC guidelines, Governor Abbott and County Judge Hidalgo. It is imperative that the Association conform to all such guidelines for the safety and security of the Board members and members of the Association. It is also imperative to protect the liability of the Association to be in compliance with best practices and governmental mandates. Information regarding the postponement was mailed to all property owners of record in a letter dated August 21, 2020.
ANNUAL MAINTENANCE FEE - Maintenance fee assessment for 2021 is $ 250; no change. Invoices are scheduled to be mailed during the middle of November, 2020. Please call the office to update any change in your billing address.
ALLEY REPAIRS - Selection for repair is prioritized based on the most terrible condition, use, accessibility, safety, need for County or Aqua involvement and availability of funds.
Completed repairs to date costing $77,708; additional five (5) locations @$ 40,135 since June report.
DEED RESTRICTION VIOLALTIONS (DRV) - Homeowners must mow, weed eat, edge (fencing, sidewalks, curbs, driveways), and trim trees/shrubs. This also includes the area behind fences in the alleyways. Also, garbage cans should not be visible from the street (no garbage cans in front yard)
GENERAL ELECTION 2020
- Election Day is Tuesday, November 3, 2020.
- The deadline for registering by mail to vote is (postmarked by) Monday, October 5, 2020.
- The deadline to register in person to vote is Monday, October 5, 2020.
- The deadline to request a ballot by mail is (received by) Friday, October 23, 2020.
- The early voting period runs from Tuesday, October 13, 2020 to Friday, October 30, 2020; dates and hours may vary based on where you live.
AUGUST, YARD OF THE MONTH WINNERS
- 14630 Flair
- 14639 Lea Valley
- 14330 Pine West
- 5618 Wallis Trail Court
JULY FOOD DISTRIBUTION - PTCIA partnered with Constable Sherman Eagleton, Harris County Precinct 3, to help distribute food provided by the Houston Food Bank to over 270 families in the surrounding area. Thanks and appreciation are extended to the Deputies, Board Members, Block Captains and the young Elders from The Church of Jesus Christ of Latter Day Saints for their service on that warm day.
PTCIA EXPENSES @ AUGUST 31, 2020
Salaries/P/R Taxes $44,171
Administrative:
Bank Service Charges $30
Dues/Subscriptions $695
Insurance $20,197
Office Supplies/Misc. $3,852
Postage $6,955
Community Hall Supplies $397
Computer Expense/Internet $2,321
Legal/Liens $3,443
Newsletter $5,364
TOTAL ADMINISTRATIVE $43,257
Utilities:
Telephone $816
Electric-Office $1,413
Water $1,029
TOTAL UTILITIES $3,258
Street Lights $46,937
Total Alley Repairs $77,708
Maintenance:
Community Hall $3,262
Miscellaneous $1,485
TOTAL MAINTENANCE $4,747
Grounds Maintenance:
Mowing $30,279
Bids & Contract $39,445
Dump/Landfill Expense $1,507
TOTAL GROUNDS MAINTENANCE $71,231
Security Services $96,616
Other Operating Expenses:
Deed Restriction Mileage $572
Block Captains Expense $202
Playground Expense $209
Property Taxes $403
Community Service YOM $968
TOTAL OTHER OPERATING $2,354
TOTAL EXPENSES $390,279
YTD Expenditures $390,279
@ August 31, 2020
Salaries/P/R Taxes $44,171
Administrative:
Bank Service Charges $30
Dues/Subscriptions $695
Insurance $20,197
Office Supplies/Misc. $3,852
Postage $6,955
Community Hall Supplies $397
Computer Expense/Internet $2,321
Legal/Liens $3,443
Newsletter $5,364
TOTAL ADMINISTRATIVE $43,257
Utilities:
Telephone $816
Electric-Office $1,413
Water $1,029
TOTAL UTILITIES $3,258
Street Lights $46,937
Total Alley Repairs $77,708
Maintenance:
Community Hall $3,262
Miscellaneous $1,485
TOTAL MAINTENANCE $4,747
Grounds Maintenance:
Mowing $30,279
Bids & Contract $39,445
Dump/Landfill Expense $1,507
TOTAL GROUNDS MAINTENANCE $71,231
Security Services $96,616
Other Operating Expenses:
Deed Restriction Mileage $572
Block Captains Expense $202
Playground Expense $209
Property Taxes $403
Community Service YOM $968
TOTAL OTHER OPERATING $2,354
TOTAL EXPENSES $390,279
YTD Expenditures $390,279
@ August 31, 2020