PINE TRAILS NEWSLETTER
AUGUST 2020
BOARD MEMBERS: Amy Benedict Sandra Denson J.J. Fuentes Myrtis Lester Helen Lewis Norma Martinez Eva Palkin Francis Pradier Caroline Wright
Office Staff: Tayna Sims, Manager Idis Morales, Assistant
MESSAGE- Monthly Open Board meetings are currently not being held at the Community Center to comply with mandated COVID-19 guidelines and safety measures. The Board is meeting monthly in Executive Session via teleconference calls in order to conduct ongoing business as necessary. Minutes of those sessions will be read at the next regular Open Meeting.
Though the State currently allows restricted gatherings with guidelines, the Association is not in a position to meet all of the safety measures in respect to crowd control, constant cleaning and sanitizing of common areas. The Pine Trails Office, Community Center and Playground is closed to the public until further notice. The office is manned to communicate via phone, email or fax; forms, payments, requests, etc. may be placed in the door drop box.
Pine Trails Office will be CLOSED: Labor Day, Monday, September 7, 2020
YARD OF THE MONTH WINNERS
April: 14210 Dartwood 14122 Lorne 14515 Merry Meadow 14671 Lourdes
May: 6331 Purple Sage 5607 Larchbrook 14606 Morinscott 14322 Beau Harp
June: 14610 Meyersville 14211 Edenglen 14034 Lorne 14507 Edenglen
July: 14319 Flair 14006 Morinscott 14418 Dartwood 5807 Graycliff
ALLEY REPAIRS- Selection for repair is prioritized based on the most terrible condition, use, accessibility, safety, need for County or Aqua involvement and availability of funds. Completed repairs to date costing $37,573 are:
14003 Meyersville 14626-14634 Flair 14218 Morinscott
14226-14230 Morinscott 14511 Lourdes 5803 Hopetown
5819-5823 Hollow Pine 14509 Lorne 14605 Lorne
Upcoming Repairs:
14135 Meyersville 14603 Kemrock at Trailview 14663 Lourdes
14111 Meyersville 14654 Kemrock at Larchbrook 14600 Even Flair
ANNUAL BACK TO SCHOOL BASH is on hold until further notice due to COVID-19 and the uncertainty of how the schools will operate.
OCTOBER ELECTIONS- Three (3) board seats become open in October, 2020, due to term expiration. During July, 2020, Pine Trails property owners were mailed letters to solicit candidates for board elections.
CONGRATULATIONS TO 2020 PINE TRAILS GRADUATES - Missing out on the traditional graduation ceremony due to COVID-19 was truly disappointing to graduates across the country. Consequently, the Association offered a “SALUTE TO PINE TRAILS 2020 GRADUATES”; sixty-four (64) congratulatory cards and helium filled balloons were delivered to each address displaying a graduate sign or called into the office. The Association, on behalf of the entire community acknowledged their first life milestone. Much thanks and appreciation to those volunteers* who canvassed the neighborhood gathering addresses, shopped for items/supplies, addressed cards, filled balloons and made deliveries. (*A. Benedict, K. Burns, S. Denson, J. Drennon, J. Fuentes, C. Joseph, M. Lester,
H. Lewis, I. Morales, F. Pradier & T. Sims) Total cost, $ 150.
PET OWNER REMINDER- Any person in control of a dog or cat is required to promptly remove and dispose of, in a sanitary manner, feces left by the dog or cat. Any person in control of a dog or cat is required to be in possession of materials to remove feces left by the dog or cat. This does not apply to feces left in the owner's own yard.
Per House Bill 940, effective September 1, 2019, it is a criminal offense for owners to unlawfully restrain their dogs with chain leashes if they don’t provide adequate shelter, food and water for their animals; a dog’s leash must be at least ten feet long or five times the length of the dog if left unattended outside.
Pine Trails’ residents may contact board member Norma Martinez through the office, for resources in regard to this.
THANK YOU, HOMEOWNERS
Very many of you have been making repairs and remolding the exterior of your homes during this COVID-19 season; and in keeping with the deed restriction guidelines the majority of you have completed the required ACC form prior to beginning the work. For this, the AC Committee is especially thankful and has worked diligently to review, inspect and reply to your request as quickly as possible….in most cases within days. You working in accord with the Board in adhering to the guidelines improves our community overall in addition to improving the value of your property.
PTCIA EXPENSES @ JUNE 30, 2020
EXPENSES
Salaries/P/R Taxes $30,844
Administrative:
Bank Service Charges $20
Dues/Subscriptions $588
Insurance $1,095
Office Supplies/Misc. $1,787
Prepaid& Certified Postage $5,845
(includes meter rental fees/prepaid refill)
Community Hall Supplies $258
Computer Expense/Internet $1,879
Legal/Liens $3,049
Newsletter $3,584
TOTAL ADMINISTRATIVE $18,105
Utilities:
Telephone $638
Electric-Office $1,083
Water $766 TOTAL UTILITIES $2,487
Street Lights $36,500
Total Alley Repairs $37,573
Maintenance:
Community Hall $3,282
(Electrical repairs)
Miscellaneous $542 TOTAL MAINTENANCE $3,824
Grounds Maintenance:
Mowing $20,619
Bids & Contract $31,510
Dump/Landfill Expense $1,088
TOTAL GROUNDS MAINTENANCE $53,217
Security Service $72,232
Other Operating Expenses:
Deed Restriction Mileage $572
(includes $216 of 2019 reimbursement)
Block Captains Expense $202
Playground Expense $209
Property Taxes $403
Community Service YOM $691
TOTAL OTHER OPERATING $2,077
TOTAL EXPENSE $256,859
BOARD MEMBERS: Amy Benedict Sandra Denson J.J. Fuentes Myrtis Lester Helen Lewis Norma Martinez Eva Palkin Francis Pradier Caroline Wright
Office Staff: Tayna Sims, Manager Idis Morales, Assistant
MESSAGE- Monthly Open Board meetings are currently not being held at the Community Center to comply with mandated COVID-19 guidelines and safety measures. The Board is meeting monthly in Executive Session via teleconference calls in order to conduct ongoing business as necessary. Minutes of those sessions will be read at the next regular Open Meeting.
Though the State currently allows restricted gatherings with guidelines, the Association is not in a position to meet all of the safety measures in respect to crowd control, constant cleaning and sanitizing of common areas. The Pine Trails Office, Community Center and Playground is closed to the public until further notice. The office is manned to communicate via phone, email or fax; forms, payments, requests, etc. may be placed in the door drop box.
Pine Trails Office will be CLOSED: Labor Day, Monday, September 7, 2020
YARD OF THE MONTH WINNERS
April: 14210 Dartwood 14122 Lorne 14515 Merry Meadow 14671 Lourdes
May: 6331 Purple Sage 5607 Larchbrook 14606 Morinscott 14322 Beau Harp
June: 14610 Meyersville 14211 Edenglen 14034 Lorne 14507 Edenglen
July: 14319 Flair 14006 Morinscott 14418 Dartwood 5807 Graycliff
ALLEY REPAIRS- Selection for repair is prioritized based on the most terrible condition, use, accessibility, safety, need for County or Aqua involvement and availability of funds. Completed repairs to date costing $37,573 are:
14003 Meyersville 14626-14634 Flair 14218 Morinscott
14226-14230 Morinscott 14511 Lourdes 5803 Hopetown
5819-5823 Hollow Pine 14509 Lorne 14605 Lorne
Upcoming Repairs:
14135 Meyersville 14603 Kemrock at Trailview 14663 Lourdes
14111 Meyersville 14654 Kemrock at Larchbrook 14600 Even Flair
ANNUAL BACK TO SCHOOL BASH is on hold until further notice due to COVID-19 and the uncertainty of how the schools will operate.
OCTOBER ELECTIONS- Three (3) board seats become open in October, 2020, due to term expiration. During July, 2020, Pine Trails property owners were mailed letters to solicit candidates for board elections.
CONGRATULATIONS TO 2020 PINE TRAILS GRADUATES - Missing out on the traditional graduation ceremony due to COVID-19 was truly disappointing to graduates across the country. Consequently, the Association offered a “SALUTE TO PINE TRAILS 2020 GRADUATES”; sixty-four (64) congratulatory cards and helium filled balloons were delivered to each address displaying a graduate sign or called into the office. The Association, on behalf of the entire community acknowledged their first life milestone. Much thanks and appreciation to those volunteers* who canvassed the neighborhood gathering addresses, shopped for items/supplies, addressed cards, filled balloons and made deliveries. (*A. Benedict, K. Burns, S. Denson, J. Drennon, J. Fuentes, C. Joseph, M. Lester,
H. Lewis, I. Morales, F. Pradier & T. Sims) Total cost, $ 150.
PET OWNER REMINDER- Any person in control of a dog or cat is required to promptly remove and dispose of, in a sanitary manner, feces left by the dog or cat. Any person in control of a dog or cat is required to be in possession of materials to remove feces left by the dog or cat. This does not apply to feces left in the owner's own yard.
Per House Bill 940, effective September 1, 2019, it is a criminal offense for owners to unlawfully restrain their dogs with chain leashes if they don’t provide adequate shelter, food and water for their animals; a dog’s leash must be at least ten feet long or five times the length of the dog if left unattended outside.
Pine Trails’ residents may contact board member Norma Martinez through the office, for resources in regard to this.
THANK YOU, HOMEOWNERS
Very many of you have been making repairs and remolding the exterior of your homes during this COVID-19 season; and in keeping with the deed restriction guidelines the majority of you have completed the required ACC form prior to beginning the work. For this, the AC Committee is especially thankful and has worked diligently to review, inspect and reply to your request as quickly as possible….in most cases within days. You working in accord with the Board in adhering to the guidelines improves our community overall in addition to improving the value of your property.
PTCIA EXPENSES @ JUNE 30, 2020
EXPENSES
Salaries/P/R Taxes $30,844
Administrative:
Bank Service Charges $20
Dues/Subscriptions $588
Insurance $1,095
Office Supplies/Misc. $1,787
Prepaid& Certified Postage $5,845
(includes meter rental fees/prepaid refill)
Community Hall Supplies $258
Computer Expense/Internet $1,879
Legal/Liens $3,049
Newsletter $3,584
TOTAL ADMINISTRATIVE $18,105
Utilities:
Telephone $638
Electric-Office $1,083
Water $766 TOTAL UTILITIES $2,487
Street Lights $36,500
Total Alley Repairs $37,573
Maintenance:
Community Hall $3,282
(Electrical repairs)
Miscellaneous $542 TOTAL MAINTENANCE $3,824
Grounds Maintenance:
Mowing $20,619
Bids & Contract $31,510
Dump/Landfill Expense $1,088
TOTAL GROUNDS MAINTENANCE $53,217
Security Service $72,232
Other Operating Expenses:
Deed Restriction Mileage $572
(includes $216 of 2019 reimbursement)
Block Captains Expense $202
Playground Expense $209
Property Taxes $403
Community Service YOM $691
TOTAL OTHER OPERATING $2,077
TOTAL EXPENSE $256,859