PINE TRAILS NEWSLETTER JANUARY, 2022
BOARD MEMBERS: Amy Benedict Kendall Burns Jerelyn Hughes-Glenn
Cindy Joseph Myrtis Lester Helen Lewis Eva Palkin Francis Pradier Caroline Wright
Office Staff: Tayna Sims, Manager Idis Morales, Assistant
Pine Trails Office will be CLOSED: December 24, 2021.
REMINDER- Christmas decorations and lights are to be taken down by January 17, 2022.
ELECTION RESULTS- Incumbents Helen Lewis, Eva Palkin, Francis Pradier, Caroline Wright and new members Kendal Burns, Jerelyn Glenn-Hughes and Cindy Joseph were elected to the Board at the reconvened 2021 Annual Members’ Meeting in November.
ALLEY REPAIRS–
14659-14671 Morinscott 14119-14127 Morinscott
14603-14607 Morinscott 14130 Lorne 14610 Edenglen
2022 Maintenance Fee: Dates to Remember
Jan 4 $250 payment is due.
Jan 17 Delinquent Notice mailed; $25 admin/mailing fees charged.
Feb 17 Last day to pay without Late Charge and arrange a payment plan. You may make partial payments prior to the cutoff
date but account must be paid in full by Feb 17,2020 to
avoid the late fee.
Feb 18 $50 Late Fee charged to accounts with a balance due.
March 11 Liens filed on all delinquent accounts;
$150 filing fee charged to account.
Apr 11 Legal Action; all delinquent accounts may be referred to the
O’Neal Law Firm for collection.
If you have not received your invoice, please call the office to confirm your billing address. Also, please provide your current address and email for ease in future communications. Your information is private and will not be shared with anyone.
ANNUAL AUDIT, 2020-McCall Gibson Swedlund Barfoot PLLS, Certified Public Accountants performed the PTCIA annual independent audit which comprise the balance sheets as of December 31, 2020, and December 31, 2019, and the related statements of revenues, expense and changes in fund balance and cash flow of the years then ended. The audit report was presented at the October 5, 2021, Annual Members Meeting by Joseph Ellis, CPA. The Opinion stated the financial statements present fairly, in all material respects, the financial position of the Association for the period and the results of its operations and it cash flows for the years then ended in conformity with accounting principles generally accepted in the United States of America. The complete audit report is available for review in the community office upon request by Pine Trails property owners.
WHY YOU NEED A VISIBLE HOUSE NUMBER - To help the Association correctly identify your property for various recognitions and for:
Legal Requirements- all streets and houses must have a clear house number or house name; this is enforced by local councils. Emergency Services- seeing numbers from street view saves vital time. Postman –makes job easier to deliver mail to correct house. Deliveries-improves speed and accuracy of parcels, food shop and take out. Family & Friends –find your house easily, especially at night. Home Services- easier for repairmen, cleaners, etc. to locate your house.
VOLUNTEERS NEEDED TO SERVE ON
ARCHITECTURAL CONTROL COMMITTEE
SEEKING: Two-Three Volunteers (or form your own committee of three)
MISSION: Inspecting changes made to the exterior of homes for approval or disapproval; must drive to sites via street and/or alleyways.
DAYS/HOURS: Set you own schedule
TRANSPORTATION: Provide your own vehicle
PAY: Mileage reimbursement only
START DATE: Immediately
ACC (Architectural Control Committee)
ARC (Architectural Review Committee):
Basically ACC | ARC is a Standing Committee made up
of “volunteer” community members that are
responsible for reviewing proposed exterior home changes such as a new roof, fence, paint or a pool, to ensure they follow the architectural guidelines that are set in the associations governing documents. The Members must have an understanding of the governing documents as well as strong decision-making ability and be able to work within time constraints. These documents are made available to the members. Once a project is submitted for approval, the ACC will generally respond within 14 to 30 days. Factors that can affect this timing include: The complexity of the proposed project. ACC members are informed by the office staff when applications are received. Copies are provided for each member. At least two members should review the application, inspect/visit homeowner’s site if necessary to ascertain compliance. You may review individually or together. Call homeowner to verify information provided on application. Measurements, materials, colors, locations, need for permits, etc. should be addressed. If project already begun, homeowner may have received a cease and desist letter from the office. Inspect to see what if anything is not in compliance and inform property owner what needs to be corrected before approval is granted to move forward; or generally denied. Once approval is granted or denied, date, sign and return copy to the office. Property owner will be notified by office. Property owner must be notified of decision within 30 days. You may verbally inform what your decision will be. If the two members disagree on some level further review of guidelines must be done or the third committee member must review and offer an opinion, prior to property owner being informed. Property owners may appeal denied approvals to the Board. Support of denials must be documented.
Association Guidelines are provided for reference and videos are available for training. Please call the office (281-458-6764) to submit your name or to receive further information.
HOMESTEAD EXEMPTIONS: REMEMBER...
A homestead exemption removes part of the value of your property from taxation and lowers your taxes. You may get an additional exemption if you qualify as 65+ or if you are disabled. You should file your regular residential homestead exemption application between January 1 and April 30. If your application is postmarked by April 30, this will allow the district time to process it before your tax statement comes out in the fall.
WAYS TO BE A GOOD NEIGHBOR- In the spirit of the season and beyond remember to: Respect your neighbors and their privacy. Be conscientious about noises that might disturb your neighbors such as music, loud talk and barking dogs. Clean up after your pet. Keep pets from roaming loosely or barking excessively. Be thoughtful when you park; mindful not to block mailboxes, driveways or the sidewalks. End parties at a reasonable hour. Learn from neighbors with cultural background different from you own. Invite your neighbor over for a leisurely cup of coffee to “discuss any problems you may have” or to “share good news.”
PTCIA FINANCES:
INCOME....................................................2022 BUDGET...........................................11/30/21 YTD
*Bank Interest $10,800 $1,945
*Maintenance Fees $468,000 $318,148
(current/past, prepaid)
*Community Hall Rental $4,500 $0
*Admin/Misc. Income $29,250 $30,204
*Transfer Fee/Recovery Costs $17,400 $11,585
* Other Income $280 $144
*Late Fees $6,000 $4,555
*Transfer for Capital $49,839
TOTAL INCOME $586,069 $366,581
EXPENSES.............................................................................................................................................
Salaries/P/R Taxes $66,840 $61,937
Administrative:
*Bank Service Charges $290 $-34
*Dues/Subscriptions $1,400 $786
*Insurance $18,500 $22,552
*Office Supplies/Misc $5,400 $6,801
*Postage $12,000 $5,790
*Accounting/Audit $10,700 $10,00
*Community Hall Supplies $600 $501
*Computer Expenses/Internet $900 $3,166
*Legal/Liens $15,600 $13,048
*Newsletter $7,200 $8,658
TOTAL ADMINISTRATIVE $72,590 $71,268
Utilities:
*Telephone $1,200 $1,030
*Electric-Office $2,400 $1,874
*Water $1,620 $1,212 TOTAL UTILITIES $5,220 $4,116
Streetlights $66,600 $57,269
Alley Repairs $45,000 $45,950
Maintenance:
*Office $120 $238
*Community Hall $900 $0
*Capital Expense-Office $95
*Miscellaneous $1,775 $572
TOTAL MAINTENANCE $2,795 $905
Grounds Maintenance:
*Mowing $47,220 $39,834
*Bids & Contract $67,700 $72,195
*Dump/Landfill Expenses $1,200 $1,985
* Beautification $800 $718
TOTAL GROUNDS MAINTENANCE $116,920 $114,732
Security Service $149,520 136,624
Other Operating Expenses:
*Deed Restriction Milage $1,200 $560
*Committees' Expenses $2,344 $615
*Playground Expenses $200 $351
*Property Taxes $400 $386
*Community Services YOM $1,400 $986
*Capital Expenses-
Community Events/Other $10,000 $93
*Capital Expense-Other $45,00
TOTAL OTHER OPERATING
EXPENSES $60,584 $3,833
TOTAL EXPENSES...............................................$586,069............................................$496,634
(A $130,053)
INCOME....................................................2022 BUDGET...........................................11/30/21 YTD
*Bank Interest $10,800 $1,945
*Maintenance Fees $468,000 $318,148
(current/past, prepaid)
*Community Hall Rental $4,500 $0
*Admin/Misc. Income $29,250 $30,204
*Transfer Fee/Recovery Costs $17,400 $11,585
* Other Income $280 $144
*Late Fees $6,000 $4,555
*Transfer for Capital $49,839
TOTAL INCOME $586,069 $366,581
EXPENSES.............................................................................................................................................
Salaries/P/R Taxes $66,840 $61,937
Administrative:
*Bank Service Charges $290 $-34
*Dues/Subscriptions $1,400 $786
*Insurance $18,500 $22,552
*Office Supplies/Misc $5,400 $6,801
*Postage $12,000 $5,790
*Accounting/Audit $10,700 $10,00
*Community Hall Supplies $600 $501
*Computer Expenses/Internet $900 $3,166
*Legal/Liens $15,600 $13,048
*Newsletter $7,200 $8,658
TOTAL ADMINISTRATIVE $72,590 $71,268
Utilities:
*Telephone $1,200 $1,030
*Electric-Office $2,400 $1,874
*Water $1,620 $1,212 TOTAL UTILITIES $5,220 $4,116
Streetlights $66,600 $57,269
Alley Repairs $45,000 $45,950
Maintenance:
*Office $120 $238
*Community Hall $900 $0
*Capital Expense-Office $95
*Miscellaneous $1,775 $572
TOTAL MAINTENANCE $2,795 $905
Grounds Maintenance:
*Mowing $47,220 $39,834
*Bids & Contract $67,700 $72,195
*Dump/Landfill Expenses $1,200 $1,985
* Beautification $800 $718
TOTAL GROUNDS MAINTENANCE $116,920 $114,732
Security Service $149,520 136,624
Other Operating Expenses:
*Deed Restriction Milage $1,200 $560
*Committees' Expenses $2,344 $615
*Playground Expenses $200 $351
*Property Taxes $400 $386
*Community Services YOM $1,400 $986
*Capital Expenses-
Community Events/Other $10,000 $93
*Capital Expense-Other $45,00
TOTAL OTHER OPERATING
EXPENSES $60,584 $3,833
TOTAL EXPENSES...............................................$586,069............................................$496,634
(A $130,053)