PINE TRAILS CIA - BLOCK CAPTAINS COMMITTEE PRESENTS A SPECIAL
POWER POINT PRESENTATION OF OUR 2019 YEARLY EVENTS
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bc_powerpoint_presentation_2019_yearly_events.pptx
bc_powerpoint_presentation_2019_yearly_events.pptx
2019 Block Captains Committee
Proposed Annual Events
Cindy Joseph | President of Block Captains
Open Invitation to all residents! Please feel free to be one of our Volunteers in 2019!
Without CHANGE there is no PROGRESS!
Without CHANGE there is no PROGRESS!
Proposed 2019 Annual Events
1) Pre-Valentines’ Day - February 9th, 2019*
2) 2nd Annual Food Distribution – May 4th, 2019
3) 3rd Annual Clean Up Day – July 13th, 2019
4) 2nd Annual Trunk or Treat Halloween – October 31st, 2019
5) 2nd Annual Veteran’s Day Luncheon – November 11th, 2019
6) Warm Blankets & Socks Drive – December 2nd thru 13th, 2019*
7) Nutcracker Festival & “Best Tasting Tamales” Competition*
* New Events in 2019
Note: Block Captains to assist in BACK2SCHOOL BASH 2019
2) 2nd Annual Food Distribution – May 4th, 2019
3) 3rd Annual Clean Up Day – July 13th, 2019
4) 2nd Annual Trunk or Treat Halloween – October 31st, 2019
5) 2nd Annual Veteran’s Day Luncheon – November 11th, 2019
6) Warm Blankets & Socks Drive – December 2nd thru 13th, 2019*
7) Nutcracker Festival & “Best Tasting Tamales” Competition*
* New Events in 2019
Note: Block Captains to assist in BACK2SCHOOL BASH 2019
Event #1February 2019 – PRE-Valentine’s Day Dance EVENT Pre-Valentine’s Day Dance
Date: February 9th, 2019 | Community Center | Executive Director – Cindy Joseph
IMPORTANT! REIMBURSEMENTS!
All event goods purchased MUST have the original receipt and presented to Cindy Joseph or Alice V. Drennon, as Board Members they will handle your refunds promptly thru office staff. Thank you for your cooperation!
Date: February 9th, 2019 | Community Center | Executive Director – Cindy Joseph
- Pre-registration required for food count. Guests will call office for registration.
- Food Committee to purchase sandwiches (either Subway, Jersey Mike’s or Sam’s), chips in bags, cake or cupcakes butternuts bags, nuts in bowls placed in center of tables and drinks will be provided such as water, sodas and tea.
- Décor Committee to purchase Valentine theme party favors at 99 Cents store, Dollar Store etc. (Go cheap but classy!)
- Live DJ will be provided by Tiffany Lester (Myrtis Lester’s daughter) for a rate of $150 for 4 hours
- Harris County Constable (TBA)
- RSVP Committee to establish all pre-registered guests sign in
- Proposed Valentine’s Day Custom large Chocolate Bars (TBA)
- Last day to register is February 4th, 2019.
- Community Center reserved by Cindy Joseph and office staff on December 11, 2018.
- Cindy Joseph estimates approximately 50 guests to be on the safe side.
- Alice V. Drennon to create a flyer design for event and place as insert to our January 2019 Newsletter.
- Food Committee: Tayna to pick up food on event day and provide the sodas, ice and tea etc. Idis, we may need you too! Cindy Joseph to obtain the cupcakes or cake.
- Décor Committee: To obtain pink and white table covers – large rectangle for community tables. Arrange tables up against the walls (ask Cindy Joseph). To purchase either Glade plug ins or small Air Freshers for center to “smell” fresh and inviting!
- RSVP Committee: Set up at door to Welcome the guests accordingly and check registration list. Obtain NAME TAGS for guests to wear to open (meet/greet) communal conversations.
- Security: Amy Benedict to obtain and confirm HC Constable security for evening event.
- Clean Up Committee: Prep for setting up tables and chairs and assist Alice Drennon with setting up the portable projection screen and projector; location TBA.
IMPORTANT! REIMBURSEMENTS!
All event goods purchased MUST have the original receipt and presented to Cindy Joseph or Alice V. Drennon, as Board Members they will handle your refunds promptly thru office staff. Thank you for your cooperation!
Event #2May 2019 – 2nd Annual Food DistributionFood Distribution | Date: Saturday May 4th, 2019 | Church of Latter Day Saints Parking Lot | Hours: 7 am – 11 am | Executive Director – Alice V. Drennon
- Preparation for logistics and admin begins March 8, 2019
- Alice V. Drennon to create “flyer” for event, distribution and insert in April newsletter
- Alice V. Drennon to contact North Channel Assistance Ministries (NCAM) Director for confirmation of date, time and location of food distribution
- Clean Up Committee: to set up tables at 7 am
- Alice V. Drennon & Cindy Joseph to recruit Volunteers to create V-Teams to meet at Church parking lot at 7:30 am
- Food Committee to provide breakfast donuts and coffee if needed.
- RSVP Committee & Amy Benedict to open office for bathroom use for volunteers or “cool down” breaks if needed.
- Alice V. Drennon to obtain and/or purchase 5 Safety Orange Vests for volunteers
- Cindy Joseph contacted Art Rascon (KPRC Channel 2) for parking lot use and received approval on December 13, 2018
- Cindy Joseph to contact Church of Latter-Day Saints and ask for Elders to volunteer
- Alice V. Drennon to contact Houston Fire Department Volunteers
- Cindy Joseph or Amy Benedict to contact Harris County Constables for security
- Door prizes to be given away to all participating volunteers; 4 gift cards- $25 each
- Certificate of Participation to be given to Volunteers (TBD)
- RSVP Committee to handle 2 lanes of traffic inside church parking lot. Teams members to be determined
- Water Assistant – Mr. Norris Honeycutt and his mobilized scooter to provide water bottles to all Volunteers
- Food Distribution will NOT include frozen meat(s) – only non-perishable can foods and possible seasonal fruits and vegetables will be available on first-come, first-served basis
- Alice V. Drennon to obtain estimates for 2 announcement Banners with Vistaprint
Event #3July 2019 – 3RD Annual Clean UP DAY | Date: Saturday July 13th, 2019 | To Be Determined | Hours: 7 am – Noon | Executive Director – Cindy Joseph
Block Captain Volunteers needed!
- Preparation for logistics and admin begins March 8, 2019
- Alice V. Drennon to create “flyer” for distribution and insert to April Newsletter to notify residents of upcoming event
- Food Committee: Tayna to provide pizza and drinks for Volunteers. Idis, we may need you too!
- Clean Up Committee: Volunteers to set up tents and tables and assist residents with their trash to load and unload from trucks/automobiles
- Executive Director: Cindy Joseph to contact OFS (garbage service) to provide 30-yard roll offs for event. Follow-up on June 3rd, 2019 to confirm OFS participation and provide a quote on their service.
Block Captain Volunteers needed!
Event #4October 31st, 2019 - 2nd TRUNK OR TREAT HALLOWEEN Trunk or Treat Halloween | Date: Thursday October 31st, 2019 | Purple Sage Elementary School (TBD)| Hours: 6 pm – 8 pm | Executive Director – Cindy Joseph
IMPORTANT! REIMBURSEMENTS!
All event goods purchased MUST have the original receipt and presented to Cindy Joseph or Alice V. Drennon, as Board Members they will handle your refunds promptly thru office staff. Thank you for your cooperation!
- Preparation for logistics and admin begins August 2019
- Alice V. Drennon to create “flyer” for distribution and insert for October Newsletter
- Cindy Joseph to contact Galena Park ISD to confirm location, date and time
- New! Volunteers Dress-Up Contest (best Halloween costume)
- All Block Captains prepare to attend this fun event
- Volunteers to purchase candy; reimbursements available but limited to no more than $20 (TBD)
- Cindy Joseph to contact Purple Sage Principal for participation again along with PSP Teachers
IMPORTANT! REIMBURSEMENTS!
All event goods purchased MUST have the original receipt and presented to Cindy Joseph or Alice V. Drennon, as Board Members they will handle your refunds promptly thru office staff. Thank you for your cooperation!
Event #5
November 9th, 2019 – 2nd ANNUAL VETERAN’S DAY LUNCHEON
Date: Monday November 11, 2019 | Community Center | Hours: 11 am – 2pm | Executive Director – Cindy Joseph
Décor Committee: Volunteers and Tayna to purchase low cost party favors and table covers. Background music provided by Alice V. Drennon
RSVP Committee: Volunteers to host and greet Veterans at door; provide Veterans with “Name” tags
Clean Up Committee: Volunteers to set up tables before and after event
November 9th, 2019 – 2nd ANNUAL VETERAN’S DAY LUNCHEON
Date: Monday November 11, 2019 | Community Center | Hours: 11 am – 2pm | Executive Director – Cindy Joseph
- Preparation for logistics and admin begins August 26, 2019
- Alice V. Drennon to create “flyer” for distribution and insert to August Newsletter for early notification for coming event
Décor Committee: Volunteers and Tayna to purchase low cost party favors and table covers. Background music provided by Alice V. Drennon
RSVP Committee: Volunteers to host and greet Veterans at door; provide Veterans with “Name” tags
Clean Up Committee: Volunteers to set up tables before and after event
- Cindy Joseph to contact GPIS / Cunningham Middle School for their Colour Guard group if available
- Amy Benedict to contact Harris County Constable’s office to provide security
- Volunteers are urged to bring military memorabilia, family military photos, etc.
Event #6
December 2nd to 13th 2019 – NEW! ANNUAL WARM BLANKET & SOCKS DRIVE
Community Center | Hours: TBA | Executive Director – Cindy Joseph
Important! Teams will be required for day and early evening shifts.
Proposed Days: Monday – Friday Time: 9 am – Noon
Monday – Friday Time: 6 pm – 7 pm
December 2nd to 13th 2019 – NEW! ANNUAL WARM BLANKET & SOCKS DRIVE
Community Center | Hours: TBA | Executive Director – Cindy Joseph
- Preparation for logistics and admin begins August 2019
- Alice V. Drennon to create “flyer” for distribution and insert to August Newsletter for early notification for coming event
Important! Teams will be required for day and early evening shifts.
Proposed Days: Monday – Friday Time: 9 am – Noon
Monday – Friday Time: 6 pm – 7 pm
Event #7December 2019 – NEW! NUTCRACKER MARKET DAY
Dates: To Be Announced | Community Center | Hours: TBA | Executive Director – Cindy Joseph & Alice V. Drennon
Committees Needed:
Dates: To Be Announced | Community Center | Hours: TBA | Executive Director – Cindy Joseph & Alice V. Drennon
- Preparation for logistics and admin begins August 2019
Committees Needed:
- Food
- Clean Up
- RSVP
- Décor
Thanks to all our VOLUNTEERS who create events throughout the year for our community!
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